Eastman Creek Landing Homeowners Association

Official Notice of Special Meeting of the Membership

To: All Members of the Eastman Creek Landing HOA

From: Board of Directors Date of Notice: June 6, 2025

Date of Meeting: Wednesday, June 25, 2025

Time: 6:00 PM

Location: Eastman Creek Landing Community Clubhouse

Purpose of the Special Meeting:

This Special Meeting is called at the written request of members of the Association in accordance with the governing documents and applicable North Carolina law.

The purpose of the meeting is to address the Board's recent decision concerning the community playset.

The Board will present the following:

1. An overview of the decision made regarding the playset.

2. How and why the decision was made in the best interest of the community.

3. The potential financial impact that not making the decision could have had.

4. The actual financial impact the decision had.

5. How the revised plan will affect the community going forward.

6. Lessons learned through the process.

7. Proposed next steps to address concerns and move toward resolution.

Following the presentation:

- The floor will be opened for member questions relating to the matters discussed.

- Each member may ask one question at a time, and the Board will respond before moving to the next.

- If multiple questions are presented, each participant will be limited to two minutes per turn to ensure fairness and allow participation from all members.

No other business will be conducted at this meeting.

Notice Requirements:

This notice has been issued in accordance with the notice provisions of the Associations Bylaws and applicable state statutes. Only the business stated in this notice will be conducted.

Respectfully,

Board of Directors Eastman Creek Landing Homeowners Association

Eastman Creek Landing Home Owners Association

252-888-9080 (Calls or Texts)

Please save in your contacts as ECL HOA

Eastman Creek Landing Homeowners Association

Official Notice of Special Meeting of the Membership

To: All Members of the Eastman Creek Landing HOA

From: Board of Directors Date of Notice: June 6, 2026

Meeting Date: Thursday, June 26, 2025

Time: 6:00 PM

Location: Eastman Creek Landing Community Clubhouse

Purpose of the Special Meeting: The Board of Directors has called this Special Meeting to present the proposed replacement of the community dock 1 and to allow the membership to vote on how the project will be funded.

At this meeting:

- Ben Woodard, Head of the Dock Committee, will present the current condition of the dock and the need for replacement.

- The Board will present two funding options for the membership to consider.

- Members will have the opportunity to ask questions related to the presentation and funding options.

Question Format:

- One question will be asked and answered at a time.

- If multiple questions are presented, each participant will be limited to two minutes to ensure everyone has the opportunity to speak.

Voting Information: All voting will be conducted electronically through Easy HOA.

- Each homeowner will be able to cast their vote directly through Easy HOA.

- You do not need to attend the meeting in person to vote.

- All homeowners will receive a notification with full details and voting access immediately following the meeting.

- Proxies are not required, and each homeowner will be able to cast their vote directly online.

We encourage all homeowners to attend and participate in this important discussion.

Sincerely,

Board of Directors Eastman Creek Landing Homeowners Association

Eastman Creek Landing Home Owners Association

252-888-9080 (Calls or Texts)

Please save in your contacts as ECL HOA

Eastman Creek Landing Residents,

The 2024 Board of Directors made the decision to increase dues 10%, and the increase was included in the 2025 proposed budget that was distributed in November.

Marina slip owner dues were also increased by 10%. It needs to be noted, the 2/3 HOA match of marina dues was listed as $8640.00 for 2025. However, due to the 10% marina dues increase that was approved in the 2025 budget the accurate 2/3 HOA match amount is $9504.00 for the 2025 fiscal year. It is reflected as such in the 2025 budget attached to this email. The board will be reaching out to Chalk & Gibbs and the community attorney in an effort to ensure this numeric correction is allowable, since it was calculated incorrectly on the 2025 proposed budget. This discrepancy was not intentional, unfortunately, human error happens, we wanted to bring it to everyone's attention and we appreciate your understanding!

We understand the email from Chalk & Gibbs this week may have caused some confusion. To clarify, the quarterly homeowner dues amount for 2025 is $160.63, the annual amount is $642.52. Per the community covenants, quarterly dues are due at the beginning of each quarter. Due payments may be made 1 of 3 ways.

• In person at Chalk & Gibbs in Morehead City
• By check & mailed to 1006 Arendell Street, Morehead City, NC 28557
• Online via the Appfolio portal. https://chalkandgibbs.appfolio.com/connect/users/sign_in

The 2025 board took over on January 1st and gained access to the HOA email account on January 2nd. Since the 2024 annual meeting minutes were not distributed previously, the 2025 board has been working diligently to fill in the blanks and dispense accurate minutes. They are attached to this email.

Each board member has prepared a brief introduction to share with the community.

Crystal Thomas - President

I’m Crystal Thomas, many of you know me as CT. My family and I moved to Eastman Creek in September 2020 because of the welcoming, lively atmosphere and we knew it was the perfect place to call home. I’m looking forward to serving on your 2025 HOA board. I am committed to fostering transparency, open communication, and ensuring everyone’s voice is heard. Together, we can make meaningful progress and continue building a community we’re all proud to call home.

Andrew Fedynich - Vice President

I’m active duty military and moved to ECL in January 2023. I enjoy living in the neighborhood and love all the amenities and neighbors we have. I look forward to working with the other board members and neighbors to hopefully facilitate a friendly and productive year for the community.

Lyla Pietromonico - Treasurer

Hi, I am Lyla Pietromonico (AKA Keithley). We have been homeowners in Eastman Creek since 2009 and have been part-time residents until September of 2024 in which we sold our house in New Jersey and made our permanent move to this wonderful community. I retired in March of 2024 from a career in Human Resources that spanned the past 24 years. I am looking forward to bringing my years of leadership experience to this role and am committed to being fully engaged and committed to a productive board. I love this community and am excited about the year ahead of us.

Kinsley Graves - Secretary

My family and I have been residents of ECL since August 2022. I serve in a full time capacity as the Chief of Staff for a medical direction agency and non profit education program based out of Oklahoma. This is my second year on the board, and I am excited to continue to bring my professional expertise to the table as we work to ensure a proactive and transparent year for our community. My goal is to help foster a culture built on kindness, collaboration, effective communication, and forward progress, ensuring ECL remains a place we’re all proud to call home.

Laura Clemmons - Member at Large

I've lived in Eastman Creek since April of 2009. We rented a house for 3 years and then purchased our house where we currently reside. I love our neighborhood and enjoy the friendships that have been made over the years. I'm always willing to help anyone, no matter the size of the job. I look forward to serving our neighborhood in community events and any other way needed.

We are looking forward to a productive year ahead.

Respectfully,

The 2025 Eastman Creek Landing Board of Directors

April 22, 2025

The Eastman Creek HOA Board of Directors is pleased to announce the launch of the EasyHOA system in Spring 2025! This new system will provide up-to-date access to reports, news, events, and community gatherings. Neighbors can access the directory and their personal accounts anytime by logging in. Property owners will also receive text alerts and announcements to stay informed. We encourage you to enjoy this new community tool and look forward to seeing you at HOA meetings, gatherings, and enjoying our neighborhood amenities.